If you've been doing business online for awhile like I have then you probably receive hundreds of emails every day. And hopefully you're using email software that will automatically move some of your email straight into the special folders you created to hold the ones that are important to you. Creating the folders and writing rules for incoming email is a great time saver.
Unfortunately, after a lot of your email is tucked safely into the proper folder you still have to sift through everything else and then check all your folders to see if anything new and important has come in.
But what if there was a way to tell you which folders needed to be checked?
Oh, you only check these folders when you have time? That's great! Except, what if it's an email from a family member or a special friend? Don't you want to know about those when you receive them so you can read them right away? Or how about those specially marked messages from your customers and subscribers? Don't you want to read and respond to them quickly? Or maybe you've made a sale and received a payment? Wouldn't you like to know you've just made some money.
If you're like me then you want to know when someone near and dear to you has sent you an email. Also, knowing when you've just made a sale is a great motivator to keep you moving forward in your business.
So how can you know when you've received a "special" email?
Simple, use those nifty email notification sounds.
As you set up your rules for putting your important email into the proper folders, simply include playing a sound as part of what is to be done when the message is received.
Now you won't want to play a sound for messages going into every folder since both you and your computer may get overwhelmed with all the noise. However, for the really important ones like family, customer problems and money received, you may want to have your computer let you know.
Since I use Outlook I'm including the link to the Microsoft page that tells you how to set up email notification sounds for individual messages that come into your inbox. I don't know how it's done for other email programs however I'm sure it's possible for many of them.
When you go to set up or modify a rule to play an special email notification sound you can use the .wav files that came on your machine. You can find free sound files online and download them. Or you can even make your own for free.
Here's a video showing how to make your own short sound file for a Windows PC.
Just think how nice it would be to hear your special person telling you they've sent you a message. And you can with email notification sounds.
To Your Success,
Susan
P.S. In case you or someone you know doesn't get much email and they would like to hear an email notification sound when they've received new email I've included 2 videos. The first one shows how to set up email notification sounds for new email on Windows machines before Vista and the second shows how it's done for Vista.
Before Vista:
Vista:
If you found this tip useful please let me know by leaving a comment.
Tags: email notification sounds, special email, important email, know when I've got mail
|